Purchasing coordinators are responsible for managing the purchasing process for our organization. They will work with vendors to ensure that the company has access to the materials and products it needs to operate effectively.

Purchasing Coordinator Job Duties:

Invoice Processing: Ensure timely and accurate processing of all invoices related to purchases.

Vendor Negotiation: Negotiate with vendors to secure the most favorable prices and terms for materials or services.

Interdepartmental Coordination: Coordinate purchasing activities with other departments to maintain consistency in approach, terminology, and implementation.

Quote Review: Evaluate quotes from vendors to ensure they meet job requirements and specifications.

Inventory Management: Monitor stock levels and initiate orders for additional supplies as needed to maintain adequate inventory levels.

Purchase Order Preparation: Generate purchase orders for all materials, equipment, and other items required for customer order fulfilment.

Supplier Communication: Maintain communication with suppliers regarding orders, delivery schedules, and any issues that may arise.

Supplier Evaluation: Review bids from potential new suppliers to assess their suitability for the company's needs.

Reporting: Prepare reports on inventory levels and purchasing activity to support management in making informed business decisions.

By fulfilling these responsibilities, the Purchasing Coordinator plays a crucial role in ensuring the smooth and efficient operation of the organization's purchasing process.