 Preparing, organizing, and storing information in paper and digital form.

 Dealing with queries on the phone and by email.

 Managing visitors at the front desk by greeting, welcoming, directing, and announcing them with a positive, helpful attitude and appropriately.

 Direct visitors to the appropriate person and office.

 Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)

 Maintain office security by following safety procedures and controlling access via the reception desk (maintain & monitor logbook)

 Maintains security by following procedures and monitoring the logbook.

 Receive packages, deliveries, and letters and maintain proper inward and outward records.

 Perform other clerical receptionist duties such as filing, photocopying, etc.

 Updating computer records using a database.

 Printing and photocopying.

 Ordering office supplies and maintaining office systems.

 Liaising with vendors and contractors.

 Liaising with staff in the HR department and assisting them with administrative tasks.

 Organize and maintain personnel records of employees & contractors.

 Schedule job interviews and contact candidates as needed.

 Update internal databases with new hire information and employee database.

 Daily reporting to HR.

 Any other task as directed by HOD.

 

 Good communication, written, and people skills.

 Multitasking, time management, and organizational skills.

 Problem-solving ability with analytical skills.

 Customer-oriented and professional attitude.

 Basic computer knowledge

 Sense of ownership