Position :Executive Assistant

Experience: 2 year min

Key Responsibi​lities

 

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

 

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

 

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. 

Responsibilities

 

    Act as the point of contact among executives, employees, clients and other external partners

    Manage information flow in a timely and accurate manner

    Manage executives’ calendars and set up meetings

    Make travel and accommodation arrangements

    Rack daily expenses and prepare weekly, monthly or quarterly reports

    Oversee the performance of other clerical staff

    Act as an office manager by keeping up with office supply inventory

    Format information for internal and external communication – memos, emails, presentations, reports

    Take minutes during meetings

    Screen and direct phone calls and distribute correspondence

    Organize and maintain the office filing system

 

Requirements and skills

 

    Work experience as an Executive Assistant, Personal Assistant or similar role

    Excellent MS Office knowledge

    Outstanding organizational and time management skills

    Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

    Excellent verbal and written communications skills