Job Descriptionof Company Secretary

Job Description:

1.       Ensuring highest level of Corporate Governance and Corporate Secretarial Compliances;

2.       Liasioning and co-ordinating with Board of Directors, Committee Members, Shareholders, Internal Departments, Consultants, and external agencies/ authorities like ROC, NCLT, Depository, R&T Agent, MCA, and other statutory authorities;

3.       Convening General Meetings (AGM)/ EGM, Board and Committee Meetings;

4.       Preparation of Notices, Agenda, Minutes, conveying decisions, handling meeting correspondence etc;

5.       Giving Compliance/ Legal Opinions to the Management of the company;

6.       Drafting/ vetting various Agreements (Shareholders, Distribution, Vendor, Supply, Resourcing, Royalty etc.);

7.       Drafting Legal Notices, reply to Legal Notices and preparing documents / co-ordinating with external Counsels on ongoing/ new cases filed;

8.       Applying for and renewal of various licenses, Excise Registrations, MPCB, FSSAI, etc;

9.       Applying for and renewing Trademarks registrations and maintaining data;

10.    Acting as the custodian of all corporate records, Board Minutes and Resolutions, Statutory Books/ Registers;

11.    Ensure regulatory compliance of the company including all statutory regulations on a timely basis along with Publishing of a Compliance metrics to the Board of Directors;

12.    The preparation, maintenance, and updating of all communications and documentation relating to shares with the company shareholders including all registrations, transfers and transmissions in coordination with the R&T Agent/ Depository;

13.    Ensure compliance with the statutory requirements and regulations prescribed under the Companies Act, Secretarial Standards, FEMA/ FDI and all other applicable legislation;