Senior Executive – Accounts Payable Designation: Senior Executive Location: Gurugram Responsibilities: 1. Petty Cash Management: • Monitor and control petty cash transactions to ensure compliance with company policies • Process petty cash requests, ensure timely approval, and track all expenses. • Perform regular petty cash reconciliations and maintain accurate records. • Prepare and submit petty cash reports to senior management. 2. Credit Card Transaction Management: • Oversee and verify credit card transactions, ensuring proper documentation and classification. • Ensure credit card expenses are in line with company policies and budgets. • Prepare and submit credit card statements, resolving any discrepancies. • Coordinate with the accounting team to ensure credit card transactions are accurately recorded in the financial system. 3. Employee Reimbursement Processing: • Process employee reimbursement requests, ensuring compliance with company policies. • Verify supporting documentation, such as receipts and approvals, to confirm eligibility for reimbursement. • Manage the reimbursement payment process, ensuring timely and accurate payments. • Maintain and update records of employee reimbursements in the accounting system. 4. Reconciliation & Reporting: • Perform monthly reconciliations of petty cash, credit card transactions, and employee reimbursements to ensure accuracy. • Assist with preparing reports for senior management and auditors as required. • Provide regular updates on financial transactions to management to support budget planning and forecasting. 5. Compliance & Best Practices: • Ensure that all petty cash, credit card, and reimbursement transactions adhere to company policies, accounting standards, and legal regulations. • Suggest improvements to financial processes for efficiency, accuracy, and compliance. • Stay updated on financial best practices and assist in training junior team members. Expectations 1. Timely Processing of Invoices: Accounts Payable Executives are expected to ensure that invoices from Employees, Credit Card Statements are processed accurately and in a timely manner. This involves verifying the accuracy of invoices, matching with receiving documents, and obtaining necessary approvals. 2. Expense Management: Managing employee expense reimbursements and corporate credit card transactions is often part of the role. This involves reviewing expense reports for accuracy and compliance with company policies, and processing reimbursements in a timely manner. 3. Account Reconciliation: Executives are expected to reconcile accounts payable transactions with vendor statements, purchase orders, and general ledger accounts regularly to ensure accuracy and completeness of financial records. Qualifications: 1. Education: A bachelor's degree in accounting, finance, or a related field is typically required. 2. Experience: Previous experience in accounting or finance roles, particularly in accounts payable, or general ledger functions, is often preferred. 3. Knowledge: Proficiency in accounting principles and practices, financial regulations, and accounting software (SAP) is essential. 4. Communication Skills: Effective communication skills, both verbal and written, to interact with colleagues, clients, and external stakeholders. 5. Organizational Skills: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities simultaneously. 6. Attention to Detail: Accuracy and attention to detail are critical in accounting to ensure the integrity of financial records and reports. If you think you fit the bill Apply NOW!