JD - Main Tasks:

 

Diary management – outlook experience essential

Booking meetings/appointments

Business travel – booking flights, hotels, car hire, valet parking etc

Organising visas

Arranging visa invitation letters to overseas visitors

Maintaining MD’s travel log

Maintaining MD’s planner

Reconciling monthly expenses

Organising food/refreshments for business lunches

Provide cover when necessary for Reception duties- mainly absence report and incoming/outgoing post and Boardroom bookings

Inputting and updating contact details into Outlook

Carrying out research for particular projects as requested by MD

Organising corporate & staff events

Assisting with the organisation of exhibitions and possibly attending if required

Taking minutes at various management meetings & typing up minutes

Purchasing various items for MD as and when required

Paying personal bills for MD

Organising medical/dental appointments

Organising MD’s personal/family cars – insurance, MOT, servicing, repairs etc.

Organising MD’s personal insurance, flights & hotels where required. Arranging flights/hotels for business meetings

Assisting MD with personal holiday/events.