JOB DESCRIPTION
● Complete a broad variety of administrative tasks that facilitate the Director to effectively lead the organisation, including: assisting with special projects; designing and producing various types of documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.
● Provides a bridge for smooth communication between the Director office, internal departments and external parties.
● Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
● Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as the organization grows.
● Manage an extremely active calendar of appointments and travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
● Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organisation.
● Provide event management support as requested.
● Provide hospitality to all guests and help to create a welcoming environment.
● Other projects/duties as assigned as per the organisation needs.
Educational Qualification:
Graduate from any stream/Post Graduation in Management courses
Minimum of 5 years experience in similar areas
Skills & Expertise:
● Expert proficiency with Gsuite,Microsoft Office, Canva etc, ability to design and edit graphic presentations and materials.
● Strong verbal and written communication skills.
● Exceptional organisational skills and impeccable attention to detail.
● High degree of professionalism in dealing with diverse groups of people, including partners, senior executives, staff, external parties etc.
● Ability to complete a high volume of tasks and projects with little or no guidance.
● Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
● Able to maintain a high level of integrity and discretion in handling confidential information.
● Ability to switch gears at a moment’s notice.