SECRETARIAL ROLE

 

·         Be responsible and manage the secretarial functions of the Company and therefore, a thorough understanding of Companies Act and the rules thereunder is the key.

 

·         Ensuring quarterly, half yearly, yearly and event based ROC and SEBI compliances applicable to the Company.

 

·         Schedule, plan and organize Ad hoc/quarterly Board and Board Committee meetings and AGM.

 

·         Prepare agenda and draft minutes of Board/Board Committee Meetings and AGM and Directors’ Report.

 

·         Drafting resolutions as per the business requirements of the Company.

 

·         Prepare and undertake all statutory and other filings including to the Registrar of Companies and the Ministry of Corporate Affairs of the Listed entity and its subsidiaries.

 

·         To maintain and record Statutory Registers as required under the Companies Act & Rules thereunder.

 

·         Assist in the preparation of Annual Report and organizing the AGM/EGM.

 

·         Work with other departments/team to ensure smooth conduct of Company’s affairs.

 

·         Keeping the team updated with amendments and laws.

 

·         Other day to day secretarial work

 

·         Assisting the Statutory Auditors, Cost Auditors, Internal Auditors and Secretarial Auditors and providing them the data/details and other documents as per their requirement.

 

·         Keeping a track of Investor Complaints which are received either through RTA or SEBI SCORES Platform and ensuring their redressal.

 

·         Replying to Notices/queries (if any) received from any Regulatory/Statutory Authorities.

 

·         Handling Website updation of the Company.

 

·         Handling Legal work i.e. Drafting of Power of Attorney and Letter of Authority.

 

·         Managing the drafting of Code of Conduct and Internal Policies that are applicable to the Company. 

 

·         Drafting of Legal Opinions whenever required.

 

·         Coordination with the Internal Departments, Stock Exchanges, NSDL/CDSL, Shareholders, Auditors, Investors, RTA etc w.r.t. the various work that was assigned.

 

·         Handling and coordinating with the newspaper agencies for publication of the newspaper advertisement issued for publication of the financial results of the Company.